Director Identification Number (DIN) – A Complete Beginner’s Guide

CS Yogesh Hegde
3 Apr, 2025

Director Identification Number under Companies Act, 2013

What is a Director Identification Number (DIN)?

A Director Identification Number (DIN) is a unique 8-digit identification number assigned to an individual who wishes to become a director in a company. It helps in tracking the director’s details and ensures compliance with corporate laws.

Why is a DIN Important?

  • Mandatory for anyone intending to be a director in an Indian company.
  • Helps in maintaining transparency in corporate governance.
  • Prevents fraudulent practices in company management.

Who Needs a DIN?

Any individual who wants to be appointed as a director of a company registered under the Companies Act, 2013 in India must obtain a DIN.

How to Apply for a DIN?

1. For a New Company (SPICe+ Form)

If you are applying for DIN while incorporating a new company, it is done through the SPICe+ (Simplified Proforma for Incorporating a Company Electronically) form on the MCA (Ministry of Corporate Affairs) portal.

2. For an Existing Company (DIR-3 Form)

If you are being appointed as a director in an already existing company, you need to file Form DIR-3 online via the MCA portal.

Steps to Apply for DIN via DIR-3 Form:

  1. Register on the MCA Portal – Create an account on the MCA website.
  2. Download and Fill DIR-3 Form – Provide personal details, identity proof, and address proof.
  3. Attach Supporting Documents – PAN card, Aadhaar, and address proof (Utility bill, Passport, or Voter ID).
  4. Obtain Digital Signature (DSC) – The applicant must have a Digital Signature Certificate (DSC) to sign the form.
  5. Certification by a Professional – A practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant (CMA) must certify the application.
  6. Pay Fees and Submit – Pay the applicable fee and submit the form online.
  7. DIN Approval – Once processed, MCA issues the DIN within 1-2 working days.

How to Check DIN Status?

Visit the MCA portal and go to the ‘DIN Services’ section to check the status of your application.

Common Reasons for DIN Rejection

  • Incorrect or mismatched personal details.
  • Improper or missing documents.
  • Failure to get professional certification.

Can DIN Be Surrendered or Cancelled?

Yes, a DIN can be surrendered or cancelled if:

  • It was obtained in duplicate.
  • The director is disqualified or deceased.
  • The person never used the DIN in any company.

Where to Use a Director Identification Number (DIN)?

A Director Identification Number (DIN) is essential for corporate governance and is used in various company-related processes. Below are the key areas where a DIN is required:

1. Company Incorporation

  • When registering a new company with the Ministry of Corporate Affairs (MCA), the proposed directors must provide their DIN in the SPICe+ (INC-32) form.
  • This ensures that only verified individuals become directors.

2. Filing Forms and Returns with MCA

  • A DIN is mandatory for directors when submitting official filings to the MCA.
  • Some key forms requiring DIN:
    • DIR-3 KYC – Annual KYC compliance for directors.
    • DIR-12 – Appointment or resignation of a director.
    • MGT-7 – Annual return of the company.
    • AOC-4 – Filing of financial statements.

3. Signing Official Documents

  • Directors must use their DIN when signing important corporate documents, such as:
    • Board resolutions
    • Annual reports
    • Shareholding agreements
    • Loan applications and financial documents

4. Compliance and Legal Proceedings

  • The government and regulators use DIN to track directors in case of corporate fraud, misconduct, or legal disputes.
  • If a director is disqualified or blacklisted, their DIN is flagged to prevent them from serving in another company.

5. Change in Director’s Personal Details

  • If a director changes their name, address, or nationality, the DIN must be updated through Form DIR-6 on the MCA portal.

6. Resignation or Removal of Directors

  • When a director resigns from a company, the resignation must be filed using Form DIR-11 and the DIN is linked to this change.

7. Director KYC Compliance

  • Every director must update their Know Your Customer (KYC) details annually using DIR-3 KYC.
  • Failure to do so leads to DIN deactivation, preventing the director from participating in company affairs.

A DIN is an essential identifier for company directors in India. It must be used for company incorporation, compliance filings, signing official documents, legal proceedings, and director resignations. Ensuring proper maintenance and annual KYC updates helps avoid penalties and legal issues.

Conclusion

A Director Identification Number (DIN) is an essential requirement for anyone aspiring to be a company director. By following the correct application process and ensuring compliance, you can easily obtain and maintain your DIN.

Read More on: MBP-1 - Companies Act, 2013


CS Yogesh Hegde

CS Yogesh Hegde

I am a Company Secretary by profession, I have knowledge in corporate compliance, legal advisory, and ROC filings, helping businesses stay legally sound. Having knowledge in company law and regulatory filings, I ensure smooth documentation, board resolutions, annual returns, and corporate legal compliance. My role involves ensuring that organizations meet corporate governance standards, avoid legal risks, and maintain proper records. Whether it's ROC filing, regulatory documentation, or legal compliance, I strive to provide accurate and efficient solutions to support business growth. Regards, CS Yogesh Hegde - Kalyan | Mumbai

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